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The name of the organization is ROCHESTER WOODWORKERS SOCIETY (RWS).
The address of the organization is RWS, P.O. Box 92576, Rochester, New York, 14692-0576.
ROCHESTER WOODWORKERS SOCIETY shall be a non-profit educational and social organization open to all those interested in woodworking. The Society will not become involved in marketing activities of any kind. There will be regularly scheduled meetings featuring lectures by prominent people in the woodworking field. Demonstrations and workshops will be held at appropriate times.
Any person interested in woodworking may become a member upon payment of dues. The dues shall be prescribed by the Board of Directors. Dues for individuals who are full-time students at an educational institution will be a proportional amount of the regular dues, the proportion to be determined by the Board of Directors.
Membership dues shall be valid for the fiscal year of RWS, September 1 through August 31. Dues paid by renewing members anytime during the membership (fiscal) year will be valid only for the current membership year. New members who join and pay dues after January 1 of a membership year will have their membership valid for the remainder of that fiscal year and the following fiscal year. This extension of the membership period is valid only for new RWS members. Previous RWS members must have been non-members for at least two membership years to qualify as a new member.
Membership meetings shall be held between September and June on a regularly scheduled basis. The time, place, and date of the meetings shall be determined by the Board of Directors. Members shall be notified by mail of the program for each year during the summer preceding the fiscal year.
Meetings shall consist of the following:
- A preliminary social time of about 45 minutes duration.
- A brief business meeting at which a summary of actions taken by the Board of Directors will be presented.
- A program related to woodworking.
Guests shall be welcome at meetings upon payment of an admission fee or by special promotion as dictated by the Board of Directors.
Section 6.01 COMPOSITION
The Board of Directors shall consist of a minimum of nine (9) persons elected by the membership.
Section 6.02 NOMINATIONS
Prior to the election of members to the Board of Directors, a Nominating Committee shall prepare a slate of candidates. The slate of candidates shall be presented to the membership at large at the next to last regularly scheduled meeting.
Additionally, any member of the organization may, with his or her consent, be placed in nomination by another member for a period of ten days after presentation of the slate by the Nominating Committee.
(Revised 10/15/05) The Nominating Committee shall consist of three to five members of the Society. They shall be appointed by the Chairman from the Board of Directors with advice from the Board.
Section 6.03 ELECTIONS
Directors shall be elected for a term of three years. Retiring Directors shall be replaced by newly elected Directors each year. The intent of the Board is to have approximately one third (1/3) of the Board be newly elected members each year.
Elections will take place at the next to last regularly scheduled membership meeting during the fiscal year.
Vacancies for an un-expired term shall be filled by a vote of the Board of Directors.
No Director may serve more than two consecutive terms.
Section 6.04 QUORUM
A quorum for the transaction of business shall consist of a majority of the number of members of the Board of Directors.
Section 6.05 MEETINGS
The Directors shall meet at intervals necessary to carry out the business of the organization. Special meetings of the Board may be called by the Chairman or at the written request of seven Directors. Such a request shall be submitted to the Chairman and shall specify the time, place, and purpose of the meeting.
The business of the Board shall be transacted by a majority vote of the Directors present, and any action except amendments to the by-laws shall be deemed the action for the full Board.
If a Director is absent for more than two consecutive regular meetings of the Board, the Board may declare the place of that Director vacant and fill the vacancy by a vote of the Board.
Section 6.06 FUNCTIONS
The Board shall make all rules and regulations which they deem necessary or proper for the governing of the organization and for the conduct of its affairs not inconsistent with the by-laws of the organization.
Section 7.01 NUMBER AND ROLES
The officers shall be:
A Chairman elected by the Directors from their number;
Any of the roles below may be additionally chosen as Vice Chairman:
A Secretary/Treasurer;
A Membership Chairman;
A Newsletter Chairman;
A Web Site Chairman;
A Facility Relationship Chairman;
A Workshop Committee Chairman;
A Speaker Selection/Pre-Meeting Display Chairman;
A Publicity Chairman.
Section 7.02 ELECTIONS
Election of officers shall take place at the first Board meeting following the general election.
Section 7.03 DUTIES
The Chairman shall preside over meetings of the Board as well as meetings of the membership at large. He shall sign as Chairman, when authorized to do so by the Board of Directors, any documents obligating the organization. The Vice Chairman shall in the Chairman's absence perform all the duties of that office, and otherwise assist the Chairman at his request.
The Treasurer shall receive the monies of the organization and pay such as are authorized by the Board. Upon request by the Board he shall make a report to the Board. The Recording Secretary will record and maintain a record of the minutes of the Board of Directors' meetings.
The Membership Chairman will keep a current list of paid-up members for the current fiscal year. The Membership Chairman will also prepare a membership list during the first quarter of the fiscal year for distribution to all members.
The Newsletter Chairman will coordinate the content and production of the membership newsletter.
The Web Site Chairman will coordinate the content and production of the organization Internet web site.
The Facility Relationship Chairman will coordinate the relationship and activities with any and all facilities used for gatherings of the membership at large, including regular meetings and tours of woodworking-related facilities.
The Workshop Committee Members will develop, coordinate and implement all facets of workshops offered to the membership at large.
The Speaker Selection Chairman will coordinate the Speaker Selection Committee, which is in charge of selecting the list and facilitating the visit of RWS guest speakers. The Pre-Meeting
Display Chairman will facilitate the showing of member works at the general membership meetings.
The Publicity Chairman will coordinate and facilitate the efforts of the RWS to gain positive publicity in the local media, local woodworking shows, woodworking magazines, etc.
(Added 10/15/05) Section 7.04 REMUNERATION
Members elected to the Board may receive free membership and may attend two Workshops of their choice at no charge during each year of their term.
The fiscal year shall be from September 1 through August 31.
The Chairman, with the advice and consent of the Board of Directors, shall establish standing and ad-hoc committees to assist in planning and conducting the affairs of the organization, and shall appoint the Chairmen of the committees. With the exception of the Nominating Committee (see Article VI, Section 1.02), the Chairman shall either appoint the members of these committees, or delegate this responsibility to the committee Chairmen.
The By-Laws of the Rochester Woodworkers Society may be amended at any meeting of the Board of Directors by a majority of the full Board.
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Rochester Woodworkers Society, Inc. Ó 2000-2008
This page last updated on
07/10/2008 RWS
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